Brickwork Blogs

In today's fast-paced business environment, time is one of the most valuable commodities. As an entrepreneur or business owner, your time is precious, and you need to focus on the tasks that add value to your company. However, many routine and non-value add tasks can eat away at your time, leaving you with little time to focus on the important work and optimize your business.

This is where a virtual admin can be a game-changer for your business. A virtual admin is an assistant who works remotely, providing administrative support to your business and increasing overall productivity. They can help you to free up your time by taking care of routine and non-value add tasks, allowing you to focus on more important tasks.

Here is an example of Brickwork’s Virtual Admins coming to play:

1. Set up recurring events: If you have regular meetings or appointments, set them up as recurring events. This will save you time and ensure that you don't forget about them.

Penny wished she had a magic wand that she could wave at her computer and her inbox would magically manage itself. She was always stressed out because her inbox and other mailboxes she managed were always flooded with emails from various departments.

Brickwork fulfilled Penny’s wish. Her virtual admin organized all her mailboxes by segregating folders and used Outlook rules with flags and sort options to move her emails accordingly. Penny’s virtual admin also provided her with a reference document of the rules and changes that have been implemented in the mailboxes which she could easily refer to if needed.

Penny was grateful for the time saved and excited that she could focus on her other priorities.

According to a survey conducted by Office Team, a staffing company that specializes in administrative support, executives reported that their virtual admins save them an average of 3.9 hours per week.

Here are some of the ways a virtual admin can help you to free up your time:

1. Email management: Managing your inbox can be a time-consuming task. A virtual admin can help you to manage your emails, sorting them into categories, prioritizing them, and responding to routine emails on your behalf. They can also flag urgent emails and forward them to you for immediate attention.

2. Appointment scheduling: Scheduling appointments and meetings can be a tedious task, especially when dealing with different time zones. A virtual admin can help you to schedule appointments, send out invitations, and manage your calendar.

3. Travel arrangements: If your job involves traveling, a virtual admin can help you make travel arrangements, including booking flights, hotels, and medical requirements such as medical tests, vaccinations, and rental cars. They can also help you to plan your itinerary, ensuring that you make the most of your time.

4. Research: If you need to conduct research on a particular topic, a virtual admin can help you to gather the necessary information. They can search for relevant articles, analyze data, and prepare reports.

5. Data input: Data input is a time-consuming task that can take up a lot of your time. A virtual admin can help you to enter data into spreadsheets or databases, freeing up your time for more important tasks.

6. Bookkeeping: Bookkeeping is an important task for any business, but it can be time-consuming. A virtual admin can help you to manage your finances, including invoicing, accounts payable, and accounts receivable.

7. Customer service: A virtual admin can help you manage customer inquiries, complaints, and feedback, using email, chat, or phone.

In conclusion, a virtual admin can be a valuable asset to your business, helping you with efficient time management by taking care of routine and non-value add tasks. By delegating these tasks to a virtual admin, you can focus on more important tasks that add value to your business. If you are struggling to manage your workload, consider leveraging a virtual admin to help you to manage your time more effectively.

How can Virtual Admins be an Asset for your Business?

1. Cost-effective: Hiring a virtual admin can be more cost-effective compared to hiring a full-time employee. They are typically contracted on an hourly or task basis, which allows businesses to save on expenses such as benefits, office space, equipment, and training.

2. Increased productivity: Virtual admins can take care of time-consuming administrative tasks, allowing business owners and employees to focus on core activities that directly contribute to business growth. By delegating tasks like data entry, email management, appointment scheduling, and research to virtual assistants, businesses can improve overall productivity.

3. Flexibility and scalability: Virtual admins provide flexibility to businesses. As they are not physically present in the office, they can work remotely from anywhere, allowing businesses to access their services regardless of geographical location or time zone differences. Additionally, businesses can scale up or down their virtual admin support based on their changing needs.

4. Specialized skills: Virtual admins often have expertise in specific areas such as social media management, content writing, graphic design, bookkeeping, or customer support. By hiring virtual admins with specialized skills, businesses can leverage their expertise without having to invest in additional training or hiring new employees.

5. Time savings: Virtual admins can handle time-consuming tasks, freeing up valuable time for business owners and employees to focus on high-priority projects, strategic planning, and business development. This time savings can significantly impact productivity and efficiency.

6. Improved customer service: Virtual admins can provide excellent customer service by promptly responding to customer inquiries, managing customer support tickets, and handling basic customer interactions. Their availability and responsiveness contribute to a positive customer experience.

7. Increased flexibility and work-life balance: By outsourcing tasks to virtual admins, business owners, and employees can achieve a better work-life balance. Virtual admins can handle administrative responsibilities, allowing individuals to dedicate more time to personal activities or core business functions.

How can Brickwork help you?

Brickwork makes sure that you are able to complete all your core tasks while our Virtual Admins take up all the administrative work. It can be browsing the internet for information, preparing minutes of a meeting, managing data, preparing a presentation, making travel arrangements, etc.

Virtual admins at Brickwork are also experts in email management, expense management, research, event management, document formatting, travel booking, etc. At Brickwork we also help our clients to keep in touch with various stakeholders on their behalf, prepare reports on the progress of projects, flag all the goals achieved, and share updates at regular intervals.

With the help of cutting-edge technology and tools such as Outlook, Eventbrite, Teachable, Zendesk, LMS, Jira, Concur, Smart Recruiters, MS Office, Yammer, Visa, Expensify, Zoho Expense, Quick Books Online, Xero, etc. our Virtual Admins make your life easier, click here to avail our Virtual Admin Services today.